your source for magazine printing, mailing, distribution, and other magazine-related services.

InDesign PDF Instructions

To create PDF files for magazine printing there are three steps required: document building, creating a settings file, and distilling the individual pages.


You will need Adobe InDesign. If you have CS2 click here...


1. Open your layout. Do all your checks (correct page size, correct photo resolution, proper bleeds, etc.).

2. Double check that all your colors.
Make sure the color type is Process not Spot and mode is CMYK not RGB. Pull down Windows to Show Colors... then double click the color.

3. Run the Preflight feature.
Pull down File to Preflight. Make sure there are no problems with Fonts and Links & Images.

4. Set your PDF Settings:
In this step you will be building a Print Settings Style.

1. Pull down File to Export...
• type in the name of the page you are pdfing

You will be building a pdf for every single page of your document. If your magazine is 16 pages there will need to be 16 pdf files. Remember to name your files correctly.

• hit Save

These are the General settings:

• Standard: None

Compatibility: Acrobat 4 (PDF 1.3) REQUIRED!

• Range: All

• Uncheck all other settings

Click the Compression tab

• Set all image boxes to "Do Not Downsample"

• Set all image boxes' Compression to "None".
Or if files are very big (over 30mb each) Compression to JPEG at "Maximum" quality.

• Check "Compress Text and Line Art"

• Check "Crop Image Data to Frames"

Click the Marks & Bleeds tab

• In the Marks check: "crop marks", "registration marks" and "page information" boxes

Type: "Default"
weight: 0.25
offset: 0.1667in

• Bleeds:
uncheck "Use Document Bleed Settings" and "Include Slug Area"
set bleeds to 0.125 on all sides

Click the Advanced tab (CS)

• Color: Make sure CMYK is selected

• Fonts: "Subset all fonts...", set to 100%

• OPI: uncheck all boxes

• Transparency Flattener: High Resolution

Click the Advanced tab (CSII)

• Fonts: "Subset all fonts...", set to 100%

• OPI: uncheck all boxes

• Transparency Flattener: High Resolution

uncheck "Ignore Spread Overrides"

Saving your Styles

• Click on the "Save Style" or "Save Preset" at the bottom of the page. Save the style a name and location you can remember.

5. PDFing Your Pages

1. Launch InDesign®

2. Open your Document

3. Pull down File to Export...

4. Type the page you are pdfing and the name (example for page 8: 0008_YourMagOct10.pdf).

5. Pull down to your prebuilt Style (see "Set your PDF Settings" above)

6. Click the Export button

This will create a single page pdf file of the page you entered in step 4 above. Repeat steps 3-5 until all your pages are saved.